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Client Overview
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- A mid-sized professional services firm relied on Dropbox, Egnyte, Google Workspace, and on-prem file servers to manage daily operations. The IT environment was fragmented, increasing operational complexity and impeding secure collaboration. They needed a scalable solution to unify infrastructure, reduce support load, and enhance productivity.
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Objectives
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- - Consolidate file and email services under Microsoft 365
- - Minimize business disruption during migration
- - Strengthen compliance, backup, and access control
- - Enable centralized collaboration with Microsoft Teams
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Solution Strategy
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- - Provisioned a temporary VM to act as a synchronized landing zone for Egnyte and local file server data
- - Used Egnyte’s API and command-line tools to batch-export permissions and files to the sync VM
- - Ran Microsoft’s SharePoint Migration Tool (SPMT) with JSON-based mapping to import content into SharePoint document libraries
- - Automated pre/post migration checks and permissions auditing via PowerShell and Graph API
- - Staged migration of mail and calendar data using MigrationWiz with coexistence enabled between Google Workspace and Exchange Online
- - Provided Teams onboarding with channel templates and cross-platform training
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Results
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- - 12.4 TB of content migrated across four platforms in under 90 days
- - Zero data loss or permission mismatches confirmed via script-based audits
- - Helpdesk load cut by 40% within the first month post-migration
- - Fully adopted Microsoft Teams structure with defined department-based channels and integrated file repositories
- - End-user training boosted post-migration satisfaction to 97%
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- SharePoint Online
- OneDrive
- Teams
- Exchange Online
- PowerShell
- Migration Tools
- Egnyte API
- SPMT
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